Weekly Planning Assistant
The Weekly Planning Assistant creates a structured, realistic weekly plan that balances your priorities, energy levels, and available time. It goes beyond a simple to-do list by applying time-blocking, energy management, and priority frameworks to produce a plan you can actually follow.
Professionals, freelancers, managers, and students use this template every Sunday evening or Monday morning to set up their week. It is especially valuable for people who end every week feeling busy but unproductive, because it forces prioritization and realistic time allocation before the week begins.
The prompt applies the Eisenhower matrix for prioritization, time-blocking for scheduling, and energy-matching for task placement (deep work during peak energy hours, admin during low-energy periods). It also builds in buffer time and review points, which prevents the common failure mode of overcommitting and then abandoning the plan by Wednesday.
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The Prompt
Create a structured weekly plan based on the following inputs: **This Week's Top Priorities** (the 3-5 things that MUST get done): ``` [LIST YOUR PRIORITIES, e.g., 1. Finish Q2 budget proposal (due Thursday) 2. Prepare presentation for client meeting (Wednesday 2pm) 3. Interview 2 candidates for the designer role 4. Review and approve the new landing page design] ``` **Recurring Commitments** (meetings, standups, etc.): ``` [LIST FIXED COMMITMENTS, e.g., - Monday 9am: team standup (30min) - Tuesday 10am: 1:1 with manager (45min) - Wednesday 2pm: client call (1hr) - Thursday 9am: team standup (30min) - Friday 2pm: all-hands (1hr)] ``` **Available Working Hours**: [YOUR SCHEDULE, e.g., "8am-5pm Monday-Friday, prefer deep work before noon"] **Energy Pattern**: [WHEN YOU DO YOUR BEST WORK, e.g., "High energy 8-11am, post-lunch dip 1-2pm, second wind 3-5pm"] **Tasks I've Been Avoiding**: [OPTIONAL: TASKS THAT KEEP GETTING PUSHED, e.g., "Expense reports, dentist appointment scheduling, clearing my email backlog"] Generate a weekly plan with: ### 1. Weekly Focus Statement One sentence summarizing what a successful week looks like. This is your decision filter: when something unexpected comes up, ask "does this serve my weekly focus?" ### 2. Priority Matrix Categorize all tasks into: - **Must Do** (non-negotiable, has a deadline or blocks others) - **Should Do** (important but flexible timing) - **Could Do** (valuable but can wait without consequences) - **Delegate or Defer** (should not be on your plate this week) ### 3. Daily Time-Block Schedule For each day (Monday through Friday), create: | Time Block | Duration | Task/Activity | Energy Level | Notes | |-----------|----------|---------------|-------------|-------| Rules for the schedule: - Place deep, creative work during high-energy periods - Place meetings and calls during medium-energy periods - Place admin tasks during low-energy periods - Include 15-minute buffer between blocks for transitions - Include one 30-minute "catch-up" block per day for unexpected items - Lunch break is non-negotiable (mark it) - No more than 6 hours of scheduled productive work per day (realistic, not aspirational) ### 4. The Avoided Tasks Plan For each avoided task, assign a specific 30-minute slot and apply the "2-minute start" rule: commit to just starting for 2 minutes. If it takes longer, you are already in motion. ### 5. Friday Review Checklist 3-5 questions to answer on Friday afternoon to assess the week and prepare for next week.
Usage Tips
- List your real priorities, not aspirations: If you have 10 "top priorities", you have zero priorities. Force yourself to pick 3-5 things that actually matter this week.
- Include your energy pattern: This single input transforms a generic schedule into a personalized one. Night owls and early birds need completely different task sequencing.
- Admit the avoided tasks: The "tasks I've been avoiding" section is the highest-ROI part. These are the items that create background stress. Scheduling them in small blocks makes them manageable.
- Treat the plan as a guide, not a contract: When disruptions happen (they will), use the priority matrix to decide what to cut. Having the plan means you make intentional trade-offs instead of reactive ones.
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